Online signature software comes with many features that helps organizations with gathering signatures online and not having to waste time and money working with paper. In this post, we will talk about some of the features and benefits of using the software.
Easy to integrate
Signatures by themselves are not the most important thing – what the signature is required for, is more important. Firms need signatures from their clients either because they want them to approve or authorize some action or transaction or for authentication purposes. Either way, the signature is a part of the wider process or transaction, and therefore, having a signature software in isolation is of not much use. This software must work closely with other business solutions that handle the transaction. Therefore, it is necessary that the signature solution is easy to integrate with other solutions, and being built up on open architecture, this solution will.
Say you are buying an insurance policy, and need to sign the policy online to approve the details you provided and to finish the transaction. When a signature solution is integrated with the system or website that handles the transaction, the process can be finished in minutes.
Quick to deploy
Signature software is easy to integrate and quick to deploy. Since the software is available online, gone are the usual hassles associated with business solutions – maintenance and hosting. All users need to do is to create an account like they would in any other website or application, and start using the solution. Vendors will provide with the API or the service necessary to integrate it with other solutions.
Signature software is high on reliability. Since the documents can be personally assigned to the right candidate, and since both parties are always in the know regarding the status of the document, everyone can be reliably kept informed about all the proceedings.
No missing signatures
Nothing is more ticking off than having to receive documents without signatures at all the designated places. Take a bank account opening application for example. Clients would have to sign in multiple places before giving it back, and it is not uncommon for clients to miss signing in some places. In contrast, when the software is used for this purpose, it makes sure that all the places where signature is necessary have been duly filled in, and will not send the document back to the sender if there are any incomplete fields. Senders will also have total freedom in signifying both the number of signatures needed, and the places where they are. They can create templates that will save time.
Single, multiple, simultaneous
The signature software solution can handle anything – it can be used to send documents to a single recipient, it can be sent to multiple recipients at once, it can ask for signatures to happen simultaneously, and it can be programmed to take things in a hierarchical manner. Users can completely customize everything they do with the software. Also, if the signature has to be followed up by some action, this can also be done automatically.